Articles in this section

See more

Courses: copy a course

Elizabeth Brown
  • Updated

Summary

Copy a course to re-use content in your current portal, or in a sub-portal.

Course copying is available to all customers.

You can configure a course as a template to copy: for example set up a course with your Additional Settings, Due Date and Notifications, which you then copy for future courses.

The procedure to copy a course within a portal or to a sub-portal is the same, but you need to handle the results differently.  See the detailed explanations that follow.

Copy a course: how-to

This same process applies to copying a course within a portal, or to a sub-portal.

Note: You cannot edit a course during the copying process.

  1. From main navigation go to Courses > your course name.
  2. From the Action menu, select Create a Copy.
  3. In the Create a Copy dialog:
    • select a destination portal: you can create a copy in your current portal (default), or to a sub-portal
    • select a status of Draft (default) or Published
    • select Copy

screen_shot_create_a_copy_dialog.png

Copying a course within a portal

When you make a copy of a course within a portal:

  • the copy has the same title as the original, with - Copy added to the title
  • your copied course has a new course 'framework', but both courses refer to the same content stored in the library, including
    • Text & Image modules
    • Video modules
    • Audio modules
    • SCORM and Tin Can modules
    • Exam and survey modules
    • Question Pools
    • Assignment modules
    • ILT modules
    • Certificates
  • any edits to a content module (either from your original course, or from the copied course) changes all versions of the module
  • You can edit the copied course settings, and add new modules: these changes do not affect the original course

Creating a copy of a course within a portal is a way to share core content, then

  • tailor the course with additional modules
  • adjust the settings like due dates or notifications

Copying a course to a sub-portal

When you make a copy of a course to a sub-portal:

  • the copied course has the same title as the original: no -Copy attached to the title
  • your copied course is the 'original' version in the sub-portal, and does not share content modules with the main portal. You have effectively created new versions of all your content modules 
  • you can edit a content module in the sub-portal, and the changes apply only to the module in the sub-portal
  • you can edit your copied course's settings, and add new modules: these changes do not affect the original course in the main portal
  • the course owner defaults to the "oldest" admin on the sub-portal, aka the admin who was created first on the sub-portal. See Courses: Additional Settings to manage learners' access to a course

Creating a copy of a course in a sub-portal is a way to share core content with different audiences, and tailor content within the modules to suit that audience.

Tip: if you need only specific modules from a course moved to a sub-portal:
-  copy the course where the modules appear to the sub-portal
- delete the course in the sub-portal

The modules stay in the sub-portal library, available for use in other sub-portal courses.

Note: when copying ILT sessions, the application copies all the target locations from the main portal, even if those locations do not (yet) exist in the sub-portal. Make sure to review ILT locations to confirm they are available in your sub-portal. See ILT: create live sessions. 

Limits of copying courses to a sub-portal

You cannot copy the following components of a course to a sub-portal, because they are related to unique data in the main portal:

  • Ratings and reviews: user data
  • Instructors: user data
  • Course questions: user data
  • Catalog categories: catalog data
  • Coupons: must be unique and linked to sales statistics

See:

Related articles