Courses: copy a course

Summary

Copy a course to re-use content in your current portal, or in a sub-portal.

Availability: all customers

You can configure a course as a template to copy: for example set up a course with your Additional Settings, Due Date and Notifications, which you then copy for future courses.

The procedure to copy a course within a portal or to a sub-portal is the same, but you need to handle the results differently.  See the detailed explanations that follow.

Note: Copying a course that  contains modules works differently from copying individual modules.  

When you copy a course with modules, these modules are images of the original modules, stored in the library. If you edit modules within a course, any change to their contents appears in all versions of the course.

Copying individual modules lets you edit the copied modules, without affecting the original modules. See Courses: copy a module.

Copy a course: how-to

This same process applies to copying a course within a portal, or to a sub-portal.

Note: You cannot edit a course during the copying process.

1. From main navigation go to Courses > your course name.
2. From the Action menu, select Create a Copy.
3. In the Copy Course dialog:
   • select a destination from To Portal dropdown: you can create a copy in your current portal (default), or to a sub-portal
   • select a status of Draft (default) or Published
   • select Copy
4. In your destination portal, check Courses to see the copied course.

The following screenshot shows the Copy Course dialog.

Copying a course within a portal

When you make a copy of a course within a portal:

• the copy has the same title as the original, with - Copy added to the title
• your copied course has a new course 'framework', but both courses refer to the same content stored in the library, including
  • Text & Image modules
  • Video modules
  • Audio modules
  • SCORM and Tin Can modules
  • Exam and survey modules
  • Question Pools
  • Assignment modules
  • Legacy ILT modules
  • Certificates
  • Checklist modules
• any edits to a content module (either from your original course, or from the copied course) changes all versions of the module
• you can edit the copied course settings, and add new modules. These changes do not affect the original course
• the copy "picks up" the original course's reviews, as a part of the course settings. You can keep these reviews, or delete them manually from the copied course

Creating a copy of a course within a portal is a way to share core content, then

• tailor the course with additional modules
• adjust the settings like due dates or notifications

Copying courses with Live Learning modules and sessions within a portal

When you copy a course that contains Live Learning modules within a single portal, the copied course uses the same Live Learning modules, sessions, instructors and settings as the original course.

Copying a course to a sub-portal

When you make a copy of a course to a sub-portal:

• the copied course has the same title as the original: no -Copy attached to the title
• your copied course is the 'original' version in the sub-portal, and does not share content modules with the main portal. You have effectively created new versions of all your content modules 
• you can edit a content module in the sub-portal, and the changes apply only to the module in the sub-portal
• you can edit your copied course's settings, and add new modules: these changes do not affect the original course in the main portal
• the course owner defaults to the "oldest" admin on the sub-portal, aka the admin who was created first on the sub-portal. See Courses: Additional Settings to manage learners' access to a course

Creating a copy of a course in a sub-portal is a way to share core content with different audiences, and tailor content within the modules to suit that audience.

Tip: if you need only specific modules from a course moved to a sub-portal:
-  copy the course where the modules appear to the sub-portal
- delete the course in the sub-portal, leaving the modules in the sub-portal library

Copying courses with Live Learning events and sessions to a sub-portal

When you copy a course that contains Live Learning modules to a sub-portal, LearnUpon copies all the event and session details to new Live Learning events and sessions in the sub-portal.

When relevant data or settings don’t exist in the sub-portal, LearnUpon enters the following details:

• locations, for in-person sessions: if a location doesn’t already exist on sub-portal, LearnUpon creates it
• webinar links for virtual sessions: the link appears in Other webinar service. These links are unique to the sub-portal, aka not shared with the top-level portal
• event owners and session instructors: if the owners or instructors don’t have accounts on the sub-portal, the admin who copied the course becomes the default owner and instructor. When you add the owners or instructors to the sub-portal, you can edit these roles for the events and sessions

See:

• Live Learning and legacy ILT: set locations for instructor-led training sessions
• Courses: course owners and module owners explained

Limits of copying courses to a sub-portal

You cannot copy the following components of a course to a sub-portal, because they are related to unique data in the main portal:

• Ratings and reviews: user data
• Instructors: user data
• Course questions: user data
• Catalog categories: catalog data
• Coupons: must be unique and linked to sales statistics
• Custom course data: customized data
• Learner credits: user data

For Live Learning modules copied to sub-portals, automatic attendance tracking is not available. For sessions in sub-portals, you can import attendance using attendance roster functionality.

See:

• Courses: copy modules and courses, and know when to start a new course version
• Courses: copy a module
• Modules and segments for the basics about modular course design
• Settings for a course: details, learner access and messaging options