Licensing a course from a top-level portal to a sub-portal lets you offer course content and manage enrollments through a sub-portal. Sub-portal admins can set up the course, but can't edit it on the sub-portal.
Sub-portals are available to all customers.
Course licensing overview: share courses with a sub-portal, while controlling access
When you create a license, you publish an existing course from your top-level portal in a sub-portal, while controlling access to the course. A licensed course is not editable in the sub-portal.
For access, you can set:
- how many people can enroll in the sub-portal with limit on license numbers
- limited course access based on a date range
- whether sub-portal managers can enroll learners, or limit enrollment permissions to admins only
You also specify if the sub-portal can sell the course through their eCommerce site, and if the sub-portal can offer the course at a different price from the top-level portal.
You can license courses which use the following modules:
- text & image, for documents
- SCORM or Tin Can (aka interactive content)
- exam or survey
You can't license courses which contain ILT (instructor-led training) modules or Assignment modules.
From the top-level portal's catalog settings, you can optionally copy each course's catalog settings to the licensed course. This option saves you setup time in the sub-portal.
If the top-level portal and the sub-portal have the same categories, then the licensed course also displays the categories from the top-level portal.
See Add courses and learning paths to the catalog for the Copy your catalog settings to sub-portals when licensing option in detail.
Note: Categories are case-sensitive. The category terms and capitalization in the sub-portal must match the top-level portal exactly, for the licensed course to display the category. The licensed course doesn't add new categories to the sub-portal.
Access permissions for enrolling learners in sub-portals
Sub-portal admins can freely create enrollments on a licensed course.
Sub-portal managers can:
- freely enroll individual users and groups on non-licensed courses, aka courses created within the sub-portal, and manage those enrollments according to their permissions. See Managers: set permissions to manage groups
- enroll learners on licensed courses, if the settings for the course license allow. When you create a license, the Manager can enroll learners? option applies to a license for a course
The license permissions doesn’t change other permissions for the sub-portal manager, or any portal-wide permissions.
Create a license from the top-level portal
You can only license published courses. Draft or archived courses aren't available for licensing and won't appear on the Add Licenses page.
- From main navigation menu go to Portals & Licenses; from secondary navigation select Licenses.
- From the action menu select Add License.
- In the Licenses page, select the courses to license and the portals receiving the licensed courses.
- Set the License Options, which control how the sub-portal can offer the course:
- Allowed to re-sell on store? Choose one of Not Allowed, Allowed without price change, Allowed with price change
- Number of enrollments or Set Unlimited Enrollments: controls how many users can enroll
- Expires on (calendar picker) or Set License Open Ended: controls how long users can access the course through the sub-portal.
- Manager can enroll learners? Select if you need sub-portal managers to enroll learners
- Save to finish.
Creating the license means the course now appears in Courses in the sub-portal.
The following screenshot shows the default settings for License Options, where you set the conditions of the license to a sub-portal.
Sub-portal view of the licensed course
From main navigation go to Courses. The licensed course appears in the course list, with the licensing options listed.
The following screenshot shows a licensed course in a sub-portal, with the licensing options marked.
Select the course to see the course's info.
In the course Info page, the Details panel is read-only. You can access the Catalog options, to add the course to the internal catalog. See Add courses and learning paths to the catalog.
From the secondary navigation:
- Content provides a read-only list of modules
- Enrollments shows individual learners enrolled on the course
- Groups shows which groups are enrolled on the course
The Actions menu lets you:
- preview the course
- create new enrollment