Summary
Add a course to the sub-portal's catalog, to make it available to sub-portal learners by browsing or by search. A licensed course is not editable in the sub-portal.
Sub-portals are available depending on your LearnUpon plan.
Prerequisites
You need to turn on the internal course catalog for the portal, before adding courses to it. See Add courses and learning paths to the catalog.
If you're using categories: turning on the internal course catalog makes categories available on the sub-portal. See Categories: create and assign searchable categories for your portal.
When the catalog is available on the portal, the sub-portal courses display a Catalog option in their course Info.
Access permissions for enrolling learners on licensed courses
Top-level admins can create enrollments freely on all courses in a sub-portal.
Sub-portal admins can freely create enrollments on licensed courses.
To allow sub-portal managers to enroll learners on courses, set the course-level option to allow enrollments by managers. See Courses: Additional Settings to manage learners' access to a course.
With the course-level permission set, sub-portal managers can:
- freely enroll individual users and groups on non-licensed courses, aka courses created within the sub-portal, and manage those enrollments according to their permissions. See Managers: set permissions to manage groups
- enroll learners on licensed courses, if the settings for the course license allow. When you create a license, the Manager can enroll learners? option applies to a license for a course
The license permissions doesn’t change other permissions for the sub-portal manager, or any portal-wide permissions.
Category and catalog settings on a licensed course
When you create a sub-portal, you can optionally select Create sub-portal using a copy of this portal’s settings. Among several settings, LearnUpon copies the categories from the top-level portal to the sub-portal. See Create and manage sub-portals.
From the top-level portal's catalog settings, you can optionally copy each course's catalog settings to the licensed course. This option saves you setup time in the sub-portal.
If the top-level portal and the sub-portal have the same categories, then the licensed course also displays the categories from the top-level portal.
See Add courses and learning paths to the catalog for the Copy your catalog settings to sub-portals when licensing option in detail.
Note: Categories are case-sensitive. The category terms and capitalization in the sub-portal must match the top-level portal exactly, for the licensed course to display the category. The licensed course doesn't add new categories to the sub-portal.
Add a licensed course to the sub-portal catalog
- From the sub-portal's main navigation go to Courses > my licensed course.
- From the course page select Catalog.
- Enable Display course in catalog?
- Optional:
- set Enrollment must be requested if you want an admin or group manager to approve enrollments
- set Enable notifications for user requests if you want group managers to receive notifications about these requests
- if you use categories, add more Course Categories to apply to a course, so users can search for courses by category
- restrict access to the course by Group - this option appears only if you have at least 1 group in your sub-portal
- Save to finish.
The following screenshot shows the Display course in catalog? option for the licensed course with default options.
Certificates and licensed courses
When you license courses to a sub-portal, those courses include whatever certificate you have assigned to the course in the top-level portal.
Learners who take the course through the sub-portal receive the same certificate as those who take the course through the top-level portal.
You can't edit the certificate from either the top-level or the sub-portal, to change the certificate variables for the licensed course only.
Tip: for licensed courses, consider the certificate layout and variables, and plan the certificate content and layout that suits all the portals where learners can access the courses.
See:
- Sub-portals: license a course
- Sub-portals: selling licensed courses
- Categories: create and assign searchable categories for your portal
- Set up course certificates