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Add documents, video or audio segments to modules

Elizabeth
  • Updated

Each upload appears as a segment in a module

After you create a course, you can add documents, video (including a closed captions file), or audio as segments within modules. 

Availability: all customers

The default access settings for documents, video and audio segments are at the portal level. For individual segments, you can keep the defaults or change them as required. See Portal: set default options for access to course content. 

Closed captions files meet accessibility requirements. See LearnUpon's Web accessibility statement: WCAG 2.0 and 508 standards.

You can add content to courses with Draft status without restriction. To add content to a course with Published status, you need to re-version the course. See Publish a new version of a course.

Each uploaded item is a separate segment within a module. The following screenshot shows Add New Segments to This Module, with Add Documents highlighted.

adding_documents_video_and_sound_to_a_module.png

Add documents

You can upload Word, PowerPoint or PDF files, up to 100MB in size, as part of your course content, and you can control learner access to them. See File types supported in course modules: overview.

Note: For PowerPoint files as a document module, the upload process strips out any slide transitions or animation effects. To keep the effects, you can convert the PowerPoint into a SCORM or Tin Can format, to upload as a SCORM or Tin Can module.

Search the LearnUpon blog for advice about converting PowerPoint to interactive modules.

  1. From the primary navigation go to Courses > your course name. 
  2. Select Content from the secondary navigation.
  3. Select an existing module, or select Add Module.
  4. From Add New Segments to This Module card, select Add Documents.
  5. In the Add Documents dialog box, select Upload File.
  6. Choose your file, and select OK (or for Mac, Open). The application encodes your document.
  7. Save to finish.

Edit document settings

By default the application uses the file name as the name of the segment. Renaming the segment does not change the document name.

Page tracking requires learners to view each page in a document. The application also bookmarks the position if learners stop viewing, so they can pick up where they left off.

To view the document settings:

  1. From your course Content page, select a module.
  2. Select the document to open Document Settings.
  3. Optionally:
    • turn off Allow Downloads to prevent learners from downloading documents
    • turn on Copy Protect to prevent learners from copying and pasting text from your document
  4. To enable page tracking, aka click tracking, turn off both Allow Downloads and Copy Protect settings. 
  5. Save to finish.

The following screenshot shows the Document Settings dialog with default settings.

uploaded document settings default.png

Add video

You can upload video files up to 3.5 GB in size.  The max resolution for playing videos is full HD, or 1080p. You can upload videos with higher resolutions: the application encodes and plays them at 1080p. Use MP4 video encoding for best results. 

File size determines how long your video takes to upload. After uploading, when the dialog changes to Your video is now being encoded, you can close the dialog and continue work.

The video player allows for PIP (picture in picture), which means learners can play the video in a screen outside the browser. The following screenshot shows the PIP icon in a video screen.

 screen_shot_picture_in_picture.png

  1. From main navigation go to Courses > your course name.
  2. From secondary navigation select Content.
  3. Select an existing module. 
    OR
    Select Add Module, enter a title for the module and select Save.
  4. From Add New Segments to This Module, select Add Video.
  5. In the Add Video dialog, select Upload File.
  6. Choose your file, and select OK (or for Mac, Open).

The application uploads and encodes your video.

Edit video settings

By default LearnUpon uses the file name as the name for the segment. Renaming the segment does not change the video name.

The following settings are available for videos:

  • Enable video tracking: turn on to require learners to view a percentage of the video, before continuing in the course
  • Restrict Fast Forwarding: turn on to require learners to view the video at a normal speed
  • Allow Downloads: turn on to let learners download videos to their own devices to view offline
  • Change Image: lets you upload a different thumbnail image from your own device. The default thumbnail image comes from the start of the video

Tip: to enable tracking on every video, upload only 1 video per module. Create as many modules as you need for the videos in the course. Text and images content in the same module as a video do not affect tracking.

  1. From a course Content page, select a module.
  2. Select the uploaded video name to view Video Settings.
  3. Optionally select any of the following options:
    • Enable video tracking and enter a percentage of video for required viewing
    • Restrict Fast Forwarding
    • Allow Downloads
    • Change Image
  4. Save to finish.

The following screenshot shows the top part of video settings dialog. In this example Allow Downloads is turned on.

video settings.png

Add closed captions to videos

Tip: see LearnUpon's Web accessibility statement: WCAG 2.0 and 508 standards.

Add a closed captions file to your video, to provide text captions, sometimes called subtitles. The supported file type is VTT.

Each video can run 1 captions file. To include closed captions in more than one language, upload another copy of the video, and add a VTT file in a different language.

  1. From the video segment, select More > Add captions. 
  2. From the Add captions dialog, select Add file.
  3. Choose your file, select OK (or for Mac, Open). 
  4. Save to finish.

The following screenshot shows More, aka 3-dot menu, with Add captions option.

screenshot_edit_video_menu_with_captions.png

Add audio files

You can upload audio files up to 1.5 GB in size. By default, LearnUpon uses the file name as the name for the segment. Renaming the segment does not change the audio file name.

  1. From main navigation go to Courses > your course name.
  2. From secondary navigation select Content.
  3. Select an existing module. 
    OR
    Select Add Module, enter a title for the module and select Save.
  4. From Add New Segments to This Module, select Add Sound.
  5. In the Add Sound dialog, select Upload File.
  6. Choose your file, and select OK (or for Mac, Open).

The application uploads and encodes your audio file.

Edit audio settings

By default LearnUpon uses the file name as the name for the segment. Renaming the segment does not change the audio clip name.

  1. From a course Content page, select a module.
  2. Select the uploaded audio file name to view Audio settings.
  3. Optionally: turn Allow Downloads on or off, to determine if learners can download audio files for their own use.
  4. Save to finish.

See:

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