Summary
Register learners automatically to the first available session in an ILT. You can also register learners to sessions manually, let learners choose their own sessions, or use both manual options together.
ILT Center features are available to all customers on request.
Webinar integrations are available depending on your LearnUpon plan.
See ILT Center: overview and features for background about the ILT Center.
Registering learners: overview
Automatic registration lets you add learners to a session in the first available session for their training. When you enroll learners, LearnUpon adds learners straight to any sessions with capacity. If no sessions are available, learners appear in Unregistered learners.
When you use automatic registration, you can’t cancel learners' individual registrations.
Manual registration lets you add learners to the session you choose. When sessions fill to capacity, they stop appearing as an option for assigning learners.
For manual registrations: if you assign a learner to a session by mistake, you can cancel their registration for the session. The seat in the session is available again, and the learner’s name moves to the Unregistered learners list in the ILT Center. You can assign the learner to another session as required.
See ILT Center: cancel session registrations.
If you cancel an entire session, the learners return to Unregistered learners, based on their date of enrollment.
Tip: You must choose either automatic or manual registration. You can’t combine the 2 methods.
If you change your ILT from manual to automatic registrations, LearnUpon applies this change to your existing sessions immediately. LearnUpon fills all the sessions available, even if you created the sessions originally with manual registration settings.
Prerequisites to registering learners for ILT Center sessions
Registering learners onto sessions requires:
- a published course that includes ILT Center training. The training must have sessions with capacity to register learners
- learners enrolled on the course
For background about ILT Center features see:
- ILT Center: create and edit an ILT module
- ILT Center: create and edit sessions
- ILT Center: add an ILT module to a course
Access permissions to register learners onto ILT sessions
To access sessions instructors, and managers with instructor permissions, must own the training in the ILT Center.
To become a training owner, you need permissions to create and edit courses. See:
Admins have full access to courses, training and sessions, by default.
Register learners automatically to the next available session
You set this option when you create the training in the ILT. See ILT Center: create and edit an ILT module.
Once set, LearnUpon does registration automatically.
If you cancel a session, learners' names return to Unregistered learners, shown with their original enrollment date. LearnUpon adds them to the next sessions available, based on their enrollment dates.
Register learners for sessions manually
In the ILT Center, LearnUpon lets you register learners for coming sessions, as long as the session has capacity. When a session reaches capacity, it's no longer offered as an option.
- From main navigation go to ILT Center > your training.
- Select Unregistered learners to view the list of learners and their enrollment date.
The following screenshot shows Unregistered learners for a sample ILT module, with the Register button of the first learner selected.
- For each learner select Register to view the session dates available.
- Choose a session from the dropdown and Select to finish.
The following screenshot shows the Register learner for session dropdown with sample sessions.
LearnUpon returns you to Unregistered learners.
Repeat the last 2 steps for as many learners as required.
Let learners register themselves for sessions
If you selected Give learners the option to self-register when you created the ILT module, your learners can choose their own sessions.
As long as the sessions have capacity, the course's Content shows the sessions and indicates
- if they are registered
- how many sessions are available
When a session reaches capacity, learners see a No sessions available message. These learners stay on Unregistered learners until you create more sessions or more capacity
The following screenshot shows an example course with 3 modules, where the learner can register themselves. It contains:
- 1 content module
- 1 ILT module with 2 sessions available
- 1 ILT module which has no sessions available
See ILT Center: learner view of selecting sessions for illustrations of the learner's experience.
Combine manual registration and self-registration
You can both register learners and let them register themselves for sessions, when you create the ILT module.
The following screenshot shows the Learner registration options available when you create or edit a module, with both options selected.
See ILT Center: create and edit an ILT module.
Session capacity limits
The ILT Center won't let you exceed session capacity by mistake. When a session is full, LearnUpon stops offering the session for registration.
If you run out of capacity, you need to create new sessions, or change the session capacity of existing sessions.
You can change existing session capacity, but you can't reduce capacity if you've already registered learners to the current limit.
For example: if your session has 8 people registered, and you change the maximum capacity to 5, LearnUpon won't let you update the session. The following screenshot shows the error message, reading:
Session not updated: the new capacity limit does not allow all registered learners to attend the session
See:
- ILT Center: overview and features
- ILT Center: create and edit sessions within a module
- ILT Center: create and edit an ILT module
- ILT Center: learner view of selecting sessions
- ILT Center: cancel session registrations