Live Learning: create and edit a learning event – Knowledge Base

Create an event to contain individual sessions

Edit Live Learning event details freely, and add the event to courses. The options you set in the event apply to all its sessions.

Availability: all customers

See Live Learning: overview and features for background about Live Learning.

For existing customers: contact your Customer Support Manager (CSM) or the support team to add Live Learning.

Live Learning: event features overview

You set up several features for Live Learning at the event level, rather than the course or the session level. These features apply to all sessions you create as part of an event. They include:

assigning event owners. By default the person creating the event is the first owner. You can add more owners or remove their name
listing instructors taking part. You can change instructor assignments
deciding if the event is limited to a single course (default), or can appear in multiple courses

In Event settings, the option Allow event to be added to multiple courses affects how you copy courses containing Live Learning events:

if you do not select Allow event to be added to multiple courses (default): LearnUpon makes a copy the event for the copied course, and appends "- Copy" to the name of the event
if you select Allow event to be added to multiple courses: you use the same event over and over in the copied courses

The following screenshot shows Event settings for a new event, with default selections.

live learning event settings default.png

registering learners automatically or manually for sessions. See Live Learning: register learners for sessions
event overbook option. See Live Learning: use overbook to plan future sessions
notifications - see the full description of notifications in Live Learning: notifications overview

Note: Live Learning notifications require an email address. For organizations that have usernames as unique identifiers, make sure that all recipients - event owners, instructors and learners - have a valid email address in their profile.

required session attendance. If you set a Session attendance requirement, the minimum attendance, aka the amount of time the learner must attend in the session, appears automatically in each session you create. This feature is available depending on your LearnUpon plan

The following screenshot shows how you can set minimum session attendance: default setting is 75% of the session.

rich text formatting: in Event details, the Description uses a version of CKEditor, to format the content with text styles, colors and fonts. See Use the rich text editor

The rich text editor in Live Learning doesn't support images or raw HTML.

Prerequisites

To send notifications for Live Learning events:

make sure the notification feature is turned on for the portal. See Live Learning Instructor Led Training (ILT): overview and initial setup

If the feature is turned off, you'll see an onscreen notice when you add or edit notifications in the event.

Access permissions to create and edit Live Learning events

Admins: can create and edit events and sessions by default
Instructors, with permissions turned on: can create and edit events and sessions
Managers with instructor permissions: can create and edit events and sessions

See:

Create a Live Learning event

You can set notifications that apply to a Live Learning event. See the full description of notifications: Live Learning: notifications overview.

Note: Live Learning notifications require an email address. For organizations that have usernames as unique identifiers, make sure that all recipients - event owners, instructors and learners - have a valid email address in their profile.

In Event details, the Description uses a version of CKEditor as a rich text editor. You can format the content with text styles, colors and fonts to bring your brand to events. See Use the rich text editor for background.

The editor in Live Learning doesn't support images or raw HTML.

From main navigation go to Live Learning.
Select + New event.
In Event details, enter:
- Title: the name of the event, which is visible in Live Learning, and to learners in their courses
- Description (optional): all learners can see this description in their courses
In Event team, select:
- Event owner: change the default owner listed, or add more owners as required
- Instructors: choose from instructors and managers with instructor permissions in your portal
In Event settings, select:
- Allow event to be added to multiple courses: default is off
- Event overbook: Disable (default) or Enable
For Learner registration and attendance options choose what happens after learners enroll or are enrolled in a course:
- Automatic registration for the first available session
- Manual registration by an admin or event owner
  - Give learners the option to self register and join the waitlist if it is enabled
  - Give learners the option to cancel registration
For Session attendance: select one of Required (default) or Not required. If Required, select further options:
- Minimum session attendance required: set how much of each session a learner must attend for a Completed session
- Can attend for another session instead (default)
- Are marked as not having completed the event
For Email notifications, select the notifications required for event owners, instructors and learners. If you select Session reminder, enter a number for Days before the session starts.
Select Create to finish.

Edit a Live Learning event

You can change any of the options for the event without affecting the course where you add the event.

From main navigation go to Live Learning.
Find your learning event.
Select More (aka 3-dot menu) > Edit event to open Event details.
OR: select the Live Learning event name. From the event Overview, select Edit event.
Make changes to the details as required.
Save changes to finish.

The following screenshot shows Live Learning with an event's More > Edit event option highlighted.

Delete a Live Learning event

You can delete Live Learning events if they are not part of a course.

From main navigation go to Live Learning.
Find your Live Learning event.
Select More (aka 3-dot menu) > Delete.
OR: select the Live Learning event name. From the event Overview, select Delete.
In the confirmation dialog that opens, select Delete.

Like other content modules, you can't delete Live Learning events when they are part of a published course. You need to publish a new version of the course to remove an event.

Note: when you re-version a course that contains Live Learning, any learners at In Progress status must restart the course. This restart affects Live Learning events and sessions the same way it affects content modules.

See Publish a new version of a course > Version changes: effects on learners.