Live Learning: create and edit a learning event – Knowledge Base

Create a single event to contain many sessions

Edit Live Learning event details freely, and add the event to courses. The options you set in the event apply to all its sessions.

Availability: all customers

See Live Learning: overview and features for background about Live Learning.

Prerequisites

To send notifications for Live Learning events:

make sure the notification feature is turned on for the portal. See Live Learning: set up Live Learning

If the feature is turned off, you'll see an onscreen notice when you add or edit notifications in the event.

Access permissions to create and edit Live Learning events

Admins: can create and edit events and sessions by default, including copying events and sessions as templates
Instructors, with permissions turned on: can create and edit events and sessions
Managers with instructor permissions: can create and edit events and sessions

See:

Permissions to use existing Live Learning events as templates

Event owners: can copy events and sessions that they own
Session instructors: can copy sessions that they instruct

When you have permissions to create and edit events and sessions, you can copy your own events and sessions.

You can’t copy events where you are a session instructor only.

You can copy sessions where you are an instructor only.

Create a Live Learning event

You can set notifications that apply to a Live Learning event. See the full description of notifications: Live Learning: notifications overview.

Note: Live Learning notifications require an email address. For organizations that have usernames as unique identifiers, make sure that all recipients - event owners, instructors and learners - have a valid email address in their profile.

In Event details, the Description uses a version of CKEditor as a rich text editor. You can format the content with text styles, colors and fonts to bring your brand to events. See Use the rich text editor for background.

The editor in Live Learning doesn't support images or raw HTML.

From main navigation go to Live Learning.
Select + New event.
In Event details, enter:
- Title: the name of the event, which is visible in Live Learning, and to learners in their courses
- Description (optional): all learners can see this description in their courses
In Event team, select:
- Event owner: change the default owner listed, or add more owners as required
- Instructors: choose from instructors and managers with instructor permissions in your portal
Optionally: in Event and settings access, select Limit this event and its sessions accessibility to assigned course owners and session instructors.
In Event settings, select:
- Event overbook: Disable (default) or Enable
For Learner registration and attendance options choose what happens after learners enroll or are enrolled in a course:
- Automatic registration for the first available session
- Manual registration by an admin or event owner
  - Give learners the option to self register and join the waitlist if it is enabled
  - Give learners the option to cancel registration
For Session attendance: select one of Required (default) or Not required. If Required, select further options:
- Minimum session attendance required: set how much of each session a learner must attend for a Completed session
- Can attend for another session instead (default)
- Are marked as not having completed the event
For Email notifications, select the notifications required for event owners, instructors and learners. If you select Session reminder, enter a number for Days before the session starts.
Select Create to finish.

Edit a Live Learning event

You can change any of the options for the event without affecting the course where you add the event.

From main navigation go to Live Learning.
Find your learning event.
Select More (aka 3-dot menu) > Edit event to open Event details.
OR: select the Live Learning event name. From the event Overview, select Edit event.
Make changes to the details as required.
Save changes to finish.

The following screenshot shows Live Learning with an event's More > Edit event option highlighted.

Use an existing event as a template

After you set up an event with the options you use most often, you can use the event as a template. Copy your existing event’s settings to save time when creating multiple events at once.

The copy contains all the settings of the template event, set to the current date and time. You can edit the new event further as required.

Note: for smaller screens, use the horizontal scroll bar to access the 3-dot menu.

From main navigation go to Live Learning > your event.
Go to More (aka 3-dot menu) > + Create from this template to create a new event.
Give the event a new name.
Review and edit the settings as required.
Select Create to finish.

The following screenshot shows the More > + Create from this template step for a selected event.

create an event using an event as template.png

Delete a Live Learning event

You can delete Live Learning events if they are not part of a course.

From main navigation go to Live Learning.
Find your Live Learning event.
Select More (aka 3-dot menu) > Delete.
OR: select the Live Learning event name. From the event Overview, select Delete.
In the confirmation dialog that opens, select Delete.

Like other content modules, you can't delete Live Learning events when they are part of a published course. You need to publish a new version of the course to remove an event.

Note: when you re-version a course that contains Live Learning, any learners at In Progress status must restart the course. This restart affects Live Learning events and sessions the same way it affects content modules.

See Publish a new version of a course > Version changes: effects on learners.

Copying courses that contain events and sessions

You can copy courses that contain Live Learning events and sessions. LearnUpon treats copies of an event within a portal differently from copies between portals:

when you copy a course within a single portal: you use the same event over and over in the copied courses. The same event and same sessions appear in more than 1 course
when you copy a course to another portal: LearnUpon makes a copy of the event for the copied course, and appends "- Copy" to the name of the event. LearnUpon creates new sessions with the same dates and times as in the original, but these are wholly separate sessions from the original

Consider how you want to manage events and sessions, before you copy a course containing a Live Learning event.

See Courses: copy a course