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Skills: add proficiency levels to skills

Elizabeth
  • Updated

Create and edit proficiency levels of skills for your learning content

Assign proficiency levels for each course in your portal. Update your learners' skills after every course they complete.

Availability: depends on your LearnUpon plan

Ask your Customer Success Manager or the support team to turn on the proficiency feature for your portal.

Skill proficiency: overview

Proficiency refers to the level of skill a learner holds: anything from foundational through to expert level. These optional levels add extra detail and context for a course.

Admins set up these proficiency levels at the portal level to apply to all courses. Admins can add as many skills, and as many proficiency levels, as are required by their organization.

Learners can view the skills and proficiency levels linked to a course through the course’s details page. Learners cannot create their own skills. 

As part of setting up the skills for a portal, admins can:

  • accept the default proficiency scales provided

OR

  • define each level manually with terms applicable to your organization

When available in the portal, admins can link proficiencies with:  

  • job titles
  • courses
  • learners

The associated proficiencies are editable as required. For example, you can edit the proficiency levels for a job title, when the job’s responsibilities change.

When learners complete courses, LearnUpon automatically updates their learners' proficiency levels in their skills, connecting their learning to their career growth.

Prerequisites

Proficiency levels are part of the skills feature in LearnUpon.

The job titles associated with skills require a custom user data field called Job title with titles provided for your organization.

See:

Access permissions

  • all admins: have full access to this feature
  • all learners: can add skills manually to their own profiles

Define the proficiency levels for your portal

The skills feature provides a default set of proficiency levels.

You can use the default levels, or define different ones for your organization. The feature requires a minimum of 4 levels.

  1. From main navigation go to Settings > Users > Skills to view the default levels.
  2. To edit select Edit proficiency scale.
  3. From Edit proficiency scale, you can:
    • change the level labels
    • edit level descriptions
    • add more levels
    • remove a level - the feature requires 4 or more levels
  4. Save to finish.

Assign proficiencies to job titles

Connect the skills your organization value to the job titles that require the skills.

  1. From main navigation go to Skills > your skill > Job titles (default tab).
  2. Select Edit.
  3. From Edit skill:
    • for Assign to job titles, select job titles to link to the specific skill
    • use the sliders to set the expected proficiency level for the skill for each role
  4. Save to finish.

The following screenshot shows an example Assign to job titles with proficiencies assigned to the job titles listed.

assign skills and proficiencies to job titles.png

Add proficiency levels to courses

You can add proficiency levels to courses through the Skills page, or through the Courses page. Admins access both these pages from main navigation.

Add proficiency levels to courses through Skills

  1. From main navigation go to Skills > your skill > Job titles (default tab).
  2. Select Edit.
  3. From Edit skill:
    • for Assign to courses, select courses to link to the specific skill
    • use the sliders to set the proficiency of the skill expected from completing the course
  4. Save to finish.

Add proficiency levels to courses through Courses

  1. From main navigation go to Courses > your course.
  2. From the course Info page select Skills.
  3. Select Assign skill.
  4. From the Skills dropdown, select the relevant skills for the course.
  5. For each skill, use the sliders to set the proficiency of the skill expected from completing the course.
  6. Save to finish.

The following screenshot shows an example Assign to courses, where you can identify courses to improve the relevant skill, and indicate the proficiency learners can gain from the course.

assign skills to courses including anticipated proficiencies.png

Assign skills and proficiencies to learners

Associate named skills with individual learners, and indicate the level of their proficiency in the skill.

When learners complete a course that includes the relevant skill, LearnUpon updates their proficiency for that skill.

You can add proficiencies for multiple learners from the Skills page, or for one learner at a time through the Users page.

Assign proficiency levels to many learners through Skills

  1. From main navigation go to Skills > your skill > Learners.
  2. Select Assign learners.
  3. From Learners dropdown, select the learner names.
  4. For each skill, use the sliders to set the proficiency of the learner for that skill.
  5. Save to finish.

The following screenshot shows an example Assign learners, where you can identify learners who have a relevant skill, and indicate their current proficiency.

assign skills and proficiencies to learners through skills page.png

Assign proficiency levels to individual learners through Users

  1. From main navigation go to Users > learner name > Skills.
  2. Select Assign skills.
  3. From the Skills dropdown, select the relevant skills for the learner.
  4. For each skill, use the sliders to set the proficiency of the learner for that skill.
  5. Save to finish.

The following screenshot shows the skills of an individual learner accessed through their user profile.

skills for an individual learner.png

Edit a proficiency level

Edit a proficiency level for a job title or a course: Skills page

  1. From main navigation 

    • select Skills > your skill > Job titles (default tab)

      OR

    • select Skills. For the specific skill, select More (aka 3-dot menu) > Edit.
  2. Make changes to the proficiencies for the job title or the courses as required.
  3. Save to finish.

The following screenshot shows a sample Skills page with  More > Edit expanded for the skill Agile management.

edit skills through 3 dot menu.png

Edit a proficiency level for a course: Courses page

  1. From main navigation go to Courses > your course.
  2. From the course Info page select Skills.
  3. For the relevant skill, select More (aka 3-dot menu) > Edit proficiency level.
  4. Make changes to the proficiency for the skill as required.
  5. Save to finish.

Edit a proficiency level for a learner: Users page

From main navigation go to Users > learner name > Skills.

For the relevant skill, select More (aka 3-dot menu) > Edit proficiency level.

Make changes to the proficiency for the skill as required.

Save to finish.

Learner view: skills

Learners can update their own skills and track their skills development from their user profile.

Note: learners can only add skills already defined for the portal by the admin. They cannot define their own skills from scratch.

See Learner view: add skills to your profile

See:

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