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Skills: create and edit skills, link skills to job titles and courses

Elizabeth
  • Updated

Create, assign and track skills for learners and roles

Admins can manually set up and manage a skills framework, including:

  • listing skills relevant to your organization
  • map skills to job titles and courses
  • let learners to track their skills and career progression

Learners can:

  • manually add skills
  • acquire skills when they complete courses
  • view their skills through My Profile > Skills 

When learners complete courses, LearnUpon automatically updates learner skills, providing a seamless connection between learning and career growth.

Availability: depends on your LearnUpon plan

Ask your Customer Success Manager or the support team to turn on the skills feature for your portal.

Once available, an admin needs to turn on the feature for each top-level and sub-portal, as required.

Skills: overview

The skills feature helps you:

  • create and manage a complete list of skills in your organization
  • link those skills to job titles within your organization
  • link skills to courses in your portal
  • report on skills within your organization 

Viewing skills as an admin

Skills appear in the admin main navigation.

The main skills page displays:

  • Skills names
  • the number of Job titles connected to the skill
  • the number of Learners who have the skill in their profiles
  • the number of Courses connected to the skill

The following screenshot shows Skills in main navigation and its main page.

main skills page.png

The Job titles tab lists those job titles identified through custom user data.

Prerequisites

The job titles associated with skills require a custom user data field called Job title with titles provided for your organization.

See: Custom user data: set up custom fields

Access permissions

  • all admins: have full access to this feature
  • all learners: can add skills manually to their own profiles

Custom user data: set up a Job title field

To list Job titles and connect them to skills in the feature, you need one custom user data field designated for Job titles.

  1. From main navigation go to Users > Custom user data.
  2. Select Create new field.
  3. From Create new field:
    • Enter a Name
    • Turn on Job title
    • for Field type select one of String or String Choice
    • for Selection type select Single Select
    • for Comma separated values: add the job titles in use across your organization, separated by commas
  4. Save to finish.

For customers who already have a custom user data field, that is the correct field type and selection type: select Job title and Save the change.

Create a new skill

  1. From main navigation go to Skills > Create skill.
  2. Required: from Create skill enter text for:
    • Skill name
    • Description
  3. Optional: select associated entries from
    • Job title name
    • Course name
  4. Select Create to finish.

The following screenshot shows Create skills with all fields complete or selected.

create skill interface.png

Working with skills

Search for skills

To find a skill from a large list use Search, and sort skills by Name or by Date created.

Edit a skill

  1. From main navigation go to Skills > your skill.
  2. From your skill select More (3-dot menu) > Edit.
  3. From Edit skill, change the Skill name or Description, or change the selections of Job title name or Course name.
  4. Save to finish.

Delete a skill

  1. From main navigation go to Skills > your skill.
  2. From your skill select More (3-dot menu) > Delete.
  3. In the confirmation dialog, select Delete.

The application deletes the skill and removes connections to job titles and courses.

View skills and related job titles, courses and learners

From Skills > your skill, you can view:

  • Job titles linked to the skill
  • Courses linked to the skill
  • Learners who have the skill in their profile, or the associated job titles

From this page you can also Edit or Delete the skill as required.

The following screenshot shows an example of a skill called Product Strategy & Vision and the list of Job titles linked to it. The related Courses and Learners are on the next tabs.

sample skill page.png

Add skills to courses

After developing a list of skills for your organization, you can assign them to courses as you create new content. You can also add them to existing courses.

  1. From main navigation:
    • for a new course go to Courses > Create new course
    • for an existing course go to Courses > your course name
  2. From Course Info select Skills.
  3. From Skills select Add skills.
  4.  From the dropdown menu, select as many skills as required for your course.
  5. Save to finish.

The following screenshot shows the Add skills interface with multiple skills added to a course. 

course add new skills to courses.png

Add skills to a new learner’s user profile

For new learners in your organization you can add skills to their profiles as you create them.

  1. From main navigation go to Users > Create.
  2. On the New user page enter Basic User info and related details.
  3. From Skills, you can add skills you need to link to the new learner.
  4. Save to finish.

Add skills to an existing learner’s user profile

  1. From main navigation go to Users > your user.
  2. From your user’s Basic Info select Skills.
  3. From the list select as many skills as required for your existing learner.
  4. Save to finish.

Learner view: skills

Learners can update their own skills and track their skills development from their user profile.

See Learner view: add skills to your profile

See:

 

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