ILT Center: create and edit an ILT module

Summary

Create an instructor-led training (ILT) module to contain individual sessions. Edit training details freely, and add the module to courses. The options you set in the module apply to all sessions within the module.

ILT Center features are available to all customers on request.
Webinar integrations, and tracking session attendance, are available depending on your LearnUpon plan.

See ILT Center: overview and features for background about the ILT Center.

Contact your Customer Support Manager (CSM) or the support team to add the ILT Center. The attendance tracking option is also available on request, for qualified customers.

ILT Center: features overview

You set up several features for ILT Center at the module level, rather than the course or the session level. These features apply to all sessions you create as part of an ILT. They include:

• registering learners automatically or manually for sessions. See ILT Center: register learners for sessions
• an optional waitlist - if you don't see this option, contact your CSM, or the support team. See ILT Center: use a waitlist for future sessions
• notifications - see the full description of notifications in ILT Center: notifications overview

Note: ILT Center notifications require an email address. For organizations that have usernames as unique identifiers, make sure that all recipients - training owners, instructors and learners - have a valid email address in their profile.

• required session attendance. If you set a Session attendance requirement, the minimum attendance, aka the amount of time the learner must attend in the session, appears automatically in each session you create. This feature is available depending on your LearnUpon plan

The following screenshot shows how you can set minimum session attendance: default setting is 75% of the session.

• rich text formatting: in Training details, the Description field uses a version of CKEditor, to format the training description with text styles, colors and fonts. See Use the rich text editor

The rich text editor in the ILT Center doesn't support images or raw HTML.

Prerequisites

To send notifications for ILT Center modules:

• make sure the ILT notification feature is turned on for the portal. See Instructor Led Training (ILT): overview

If the feature is turned off, you'll see a notice when you add or edit notifications in the module. The following screenshot shows the notice.

The notice reads:

ILT notifications are currently disabled on this portal, so users can't receive email invitations and updates. 

Access permissions to create and edit ILT modules

Admins can create and edit training in the ILT Center freely, without restrictions.

Instructors can create and edit training in the ILT Center if their permissions are turned on. See Users: create an instructor, and assign them to a course.

Managers can create and edit training in the ILT Center if they have instructor permissions. See Managers: set permissions to manage groups.

Create an ILT module from the Center

You can set notifications that apply to the ILT Center module. See the full description of notifications: ILT Center: notifications overview.

Note: ILT Center notifications require an email address. For organizations that have usernames as unique identifiers, make sure that all recipients - training owners, instructors and learners - have a valid email address in their profile.

In Training details, the Description field uses a version of CKEditor as a rich text editor. You can format the description with text styles, colors and fonts to bring your brand to ILTs. See Use the rich text editor for background.

The editor in the ILT Center doesn't support images or raw HTML. 

1. From main navigation go to ILT Center.
2. From the Action menu select + New ILT.
3. In Training details, enter:
   • Title: the name of the ILT, which is visible in the Center, and to learners in their courses
   • Description (optional): all learners can see this description in their courses
4. In Training team, select:
   • Training owner: not editable - this role defaults to the person who created the module
   • Instructors: includes the person who created the module by default. Choose from instructors and managers with instructor permissions in your portal

5. For Learner registration choose what happens after learners enroll or are enrolled in a course:

   • Automatic registration for the first available session
   • Manual registration by an admin or training owner
     • Give learners the option to self register
     • Give learners the option to cancel registration
6.  For Waitlist choose: Disable (default) or Enable
7. For Session attendance: select one of Required (default) or Not required. If Required, select further options: 
   • Minimum session attendance required: set how much of each session a learner must attend for a Completed session
   • Can attend for another session (default)
   • Do not complete the training
8. For Email notifications, select the notifications required for training owners, instructors and learners. If you select Training reminder, enter a number for Days before the session starts.
9. Select Create to finish.

  The following screenshot shows a newly created module from its Overview.

Edit an ILT module from the Center

You can change any of the options for the module without affecting the course where you add the module.

1. From main navigation go to ILT Center.
2. Find your ILT module.
3. Select More (aka 3-dot menu) > Edit training to open Training details.
   OR: select the ILT module name. From the training Overview, select Edit training.
4. Make changes to the details as required. 
5. Save changes to finish.

The following screenshot shows the ILT Center with a module's More > Edit Training option highlighted.

Delete an ILT Center module

You can delete ILT Center modules if they are not part of a course.

1. From main navigation go to ILT Center.
2. Find your ILT module.
3. Select More (aka 3-dot menu) > Delete.
   OR: select the ILT module name. From the training Overview, select Delete.
4. In the confirmation dialog that opens, select Delete.

The following screenshot shows the ILT Center with a module's More > Delete option highlighted.

Like other content modules, you can't delete ILT Center modules when they are part of a published course. 

See:

• ILT Center: overview and features
• ILT Center: add an ILT module to a course
• ILT Center: use a waitlist for future sessions
• ILT Center: create and edit sessions within a module
• ILT Center: notifications overview
• ILT Center: register learners for sessions
• ILT Center: changes to API parameter module id