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Library: your portal's reusable modules

Elizabeth
  • Updated

Create content once, use it across multiple courses

Reuse modules and build courses from existing content, through the portal library. 

Library availability: all customers
Some features like Create+: depends on your LearnUpon plan

When you create a course, LearnUpon stores the individual modules in the portal library. The library holds the following content types:

  • Modules including Text and Images, Audio, Video, Documents
  • Question Pools 
  • SCORMs with versions 
  • Tin Cans, aka xAPIs, with versions
  • Create+ content
  • Checklists
  • Resources

The library does not hold exams, surveys or assignments to reuse.

You can create content starting from Courses, or from Library. Either way, the individual modules are stored in the library, even when they appear in your courses.

Search, filter and sort training content

The Library lets you find what you need effectively. Use one or more of the search tools and filters including:

  • search engine that searches text in titles, descriptions, keywords and any text within the module
  • filters:
    • Select type - search and list
    • Created after - calendar picker
    • Updated after - calendar picker
    • Created by - search and list
    • Updated by - search and list
  • sort options:
    • Created (newest)
    • Created (oldest)
    • Updated (newest)
    • Updated (oldest)
    • Title (A-Z)
    • Title (Z-A)

The following screenshot shows an admin view of Library, with the results of the search engine shown.

library with search engine results.png

Actions available in the library

What actions are available to you depend on your user type and permissions. See Access permissions elsewhere in this article.

Row actions through the More menu, aka 3-dot menu

For individual content items, you can start actions from their individual 3-dot menu, including:

  • Edit - opens the editor for that content type
  • Edit file - for Create+ licenses only. Opens the Create+ editor
  • Remove from library - applies to most modules. Where you can’t remove an item from the library, LearnUpon displays an explanation
  • Duplicate - for modules and question pools only
  • Export to CSV - for question pools only. This format lets you re-import question pools as required

Note: removing a module from the library does not delete it from the courses where the module is in use. It removes the library copy, so it’s no longer widely available.

"Copies" remain in the courses, to avoid disruption to learners while a course is in progress. 

Bulk actions available by selecting modules

The library lets you perform some bulk actions, when you select multiple items on the page, including:

  • Add to course - when selected, LearnUpon opens a dialog to find Draft courses, and add the selected content to them

You can only add content from the library to courses in Draft status. If you try to add a module to a published course from the library, the action will generate an error.

Bulk actions through the More menu, aka 3-dot menu

The library page has additional actions available through More:

  • Batch replace SCORM or xAPI files
  • Export all resource types as CSV

The following screenshot shows the library page’s More (aka 3-dot menu).

library 3 dot menu items.png

See:

Access permissions

  • all admins: have full access to courses and content by default
  • managers with instructor permissions: can create and edit content, and manage content that they own
  • instructors with correct permissions: can create and edit content, and manage content that they own

See:

Create a module from the library

If you do not yet have a course ready, and need to prepare content for it, you can create modules from the library.

  1. From the main navigation select Library.
  2. Select +Add or create, and from the drawer that opens choose the content type:
    • Create module
    • Create question pool
    • Create question pool with AI
    • Add SCORM/Tin Cans
    • Add resource
    • Create checklist
  3. For Create+ users: select Create+ to open the course editing interface.
  4. For each module type, continue to add content as described in the following articles:

Once your module is complete, it's available to add to one course, or lots of courses. 

Add a module from the library to a draft course

  1. From main navigation go to Library.
  2. Use search, filters and sort options to find and select the module required.
  3. From the module’s More (aka 3-dot menu) select Add to course. 
  4. From the dialog that opens select the draft course required.
  5. Select Add to courses to finish.

You can add new modules to Draft courses. You can’t add a new module to a course in Published status: you need to create a new version of the course.

See Publish a new version of a course

The following screenshot shows a selected module and the associated Add item to courses dialog.

add module to courses from library.png

Remove a module from the library

You can remove a module, if you no longer want it available to use in new courses. 

Removing a module from the library does not delete it from the courses where the module is in use. Those "copies" remain in the courses, to avoid disruption to learners while a course is in progress. 

Tip: to change a module's content urgently, and have the change apply to all courses, LearnUpon recommends editing the module to revise the content, rather than deleting it.

  1. From main navigation go to Library.
  2. Use search, filters and sort options to find the module required.
  3. Find the module from the list available, and from More (aka 3-dot menu), select Remove from library.
  4. In the confirmation dialog, select Remove from library to finish.

Copy a module from the library

From the library you can copy:

  • content modules (Text and images, Video, Audio, Documents)
  • question pools

Copying from library modules gives you an editable version of the content: you can change the module without affecting the library version. 

See Courses: copy a module

Edit content from the library

You can make changes to content in the library anytime, and your changes appear immediately, wherever that module is used in courses. 

If the module is not yet in a course, your changes only affect the module in the library.

Editing from the library opens the module in its relevant content editor, to make changes.

  1. From main navigation go to Library.
  2. Use search, filters and sort options to find the module required.
  3. Select the module’s title 
    OR
    from the module’s More (aka 3-dot menu) select Edit.
  4. In the module’s editor, make changes and select Save as required.

The changes appear in the library, and in any published courses using the module.

See Create a text and image module

Edit a question pool from the library

You can change the text of a question, and those changes appear wherever that question is in use in exams.

When you add new questions, the become available for whoever creates an exam and uses the pool from that point onward.  They are not available for exams already in use.

To add or remove questions from a Published exam, you need to

  • reconnect the question pool to the exam
  • republish the course

See Exams: create and edit a question pool

Edit an individual SCORM or Tin Can module from the library

You can change the settings for interactive media modules while they are in use in courses.

When you replace a SCORM or Tin Can file in a module, the replaced version appears in current courses. 

See:

Remove a checklist from an existing course

Checklists work differently from other content modules. You can't edit or delete a checklist after you publish it in a course.

To change a checklist in a published course:

  • re-version the course
  • create a new checklist
  • replace the existing checklist with the new version

See:

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