Live Learning: register learners directly to sessions, and to sessions in the past – Knowledge Base

Combine session registration and course enrollment

Register learners to a session through Live Learning, and enroll them in an associated course at the same time. Maintain accurate learning histories by including learners in past sessions they attended, even without timely registration.

Availability: all customers

Overview

For courses led by instructors, you can register learners directly to a specific session. Sessions must be part of courses, so when you register learners, LearnUpon prompts you to choose a course to enroll the learner.

This option speeds up both session registrations, and enrollments for related courses.

The following screenshot shows the dialog where you select an associated course for your learners, as you register them.

Registering directly to the session also lets you register learners to sessions in the past. It resolves situations like:

learners attended a session but weren’t registered at the time
learners' attendance isn’t recorded correctly

Tip: For sessions in the past, you can exceed the maximum number of learners listed for the session.

The following screenshot shows Register on a Finished session, and features a learner added to a past session. Their attendance is not yet marked.

learner

Prerequisites

You need to set up learning events with manual registration, with either future or past sessions, in published courses. You can’t register learners in events that aren’t part of a published course.

Registering learners directly on sessions in progress or in the past is available for individual sessions only. It is not available for sessions in series.

See Live Learning: create and edit sessions

Access permissions for registering learners

When someone creates an event, LearnUpon lists them as the event owner. Event owners can register learners for sessions, when their permissions are turned on.

all admins: can create and edit events and sessions, and register learners, by default
instructors, with permissions turned on: can create and edit events and sessions. They can register learners to the sessions they lead
managers with instructor permissions, with registration permissions turned on: can create and edit events and sessions. They can register learners to the sessions they lead

See:

Register learners directly to past or future sessions

From main navigation go to Live Learning > your Live Learning event.
From Overview select Sessions and choose the session required.
Select Register.
In the dialog that opens, enter learner names or select them from the dropdown list.
For learning events associated with more than 1 course, select a course to enroll the learner. You can select only 1 course.
Register to finish.

LearnUpon synchronizes the learners and add their names to the session.

You can confirm their enrollment by checking the associated course Enrollments.

Mark or update attendance for learners registered directly to a session

For sessions where you haven’t yet marked attendance: you can mark attendance, upload a roster or download an attendance template for all the learners in the session.

For sessions where you have already marked attendance, you can edit the attendance record manually to include late registrants, as required.