Live Learning: upload and download session attendance records – Knowledge Base

Manage attendance records for large numbers of learners

Upload attendance records from Google Meet (Business + plans). Access attendance records for sessions in Live Learning as CSV files, to mark attendance for large numbers of learners.

Availability: all customers

See Live Learning: overview and features for background about Live Learning.

Overview

LearnUpon’s options to download and upload attendance records makes managing attendance easy, especially if you’re collecting attendance information from more than one source.

After you record attendance, Reports provides report options on all learner attendance for sessions. See Reports: create an advanced report.

The following screenshot shows the tools for marking attendance for a session, before entering any data.

Upload an attendance roster provided by Google Meet

For Google Meet customers with Business + plans, you can upload the attendance records that Google Meet provides, without downloading a template first. LearnUpon can accept the record as part of the session.

See Google’s support documentation for details. LearnUpon is not responsible for content off this site.

Track attendance in Google Meet

Download a CSV to use outside the portal

Download a list of your session attendees as a CSV file with columns for:

first name
last name
email
duration (number of minutes)
attended (Yes/No)

This download option lets you complete the attendance records for lots of learners at once, and upload it again to the portal.

LearnUpon validates the CSV to make sure the contents match the attendees for that session. This validation prevents you from accidentally overwriting one session’s attendance with another’s.

For in-person sessions, you can print the list of attendees, and use it as a manual attendance check in your class.

Enter attendance information manually onscreen, and save to LearnUpon

For each session you can record attendance manually or automatically. See: Live Learning: record attendance for sessions.

You can also download the result of attendance recorded in LearnUpon as a CSV, for external records.

Limits to uploading a roster

LearnUpon can accept uploads of up to 5 MB per file.

You can’t upload a roster to overwrite manual entries: if you start marking attendance manually, you need to finish that session’s attendance manually.

Within LearnUpon, you can manually change the attendance entries as many times as required.

Prerequisites

The options to upload and download attendance records appear when you mark attendance for sessions. See Live Learning: record attendance for sessions for background.

Access permissions to mark attendance for sessions

Admins: can create and edit events and sessions by default
Instructors, with permissions turned on: can create and edit events and sessions
Managers with instructor permissions: can create and edit events and sessions

See:

Upload an attendance roster to mark attendance

Upload a roster from Google Meet, or an edited roster template that you filled in outside LearnUpon.

From main navigation go to Live Learning > your event.
From the event Overview select Sessions and choose the session required.
Select Mark attendance.
Select Upload attendance roster to upload your CSV file.
After LearnUpon validates the file, select OK to close the dialog.

After you upload a roster, you can make corrections manually only. You can’t upload another roster to overwrite the existing entries.

The following screenshot shows a session attendance page after uploading a roster. Individual learner entries are editable but you can’t upload another roster.

Download a roster template

From main navigation go to Live Learning > your learning event name.
From Overview select Sessions and choose the session required.
Select Mark attendance.
From the attendance page select Download roster template.

LearnUpon downloads a CSV file to your device.

From your device, you can:

open the CSV using software like Googlesheets or MS Excel
for each attendee enter Yes or No (not case sensitive)
optionally: enter raw number of minutes attended, with no letters or symbols
save or export as CSV
upload to the session as previously described