Offer Google Meet as a video option for online sessions
Set up Google Meet to use in Live Learning sessions. Track attendance automatically or upload a manual roster for attendance.
Availability: all customers using Google Workspace
Customers' use of Google Meet is governed by the agreement that customers have with Google, when they sign up for Google services.
Google Meet integration: overview
Customers can use Google Meet for Live Learning sessions.
Admins, instructors and managers with instructor permissions can add the Google Meet integration to their personal profiles. Each user can set up a single Google Meet integration.
In Live Learning, when you create an online session, you can view all the Google Meet accounts available with the associated names and email addresses. So you can use your own integration, or assign the session to someone else.
Automated attendance in Google Workspaces
For Google Meet sessions, Google tracks attendance and can “push” the attendance record to LearnUpon automatically.
Note: due to a limitation to Google’s API, this feature is limited to recording attendees whose email matches the Google Workspace domain.
For example: in LearnUpon’s Google Workspace, Google would record attendee emails with @learnupon.com domains. It would not record attendees with @gmail.com domains.
You need to add any attendees with emails from outside your workspace’s domain manually.
See Live Learning: upload and download session attendance records.
Prerequisites
Refer to Google’s own documentation for Google Workspace setup for your organization. LearnUpon is not responsible for content off this website.
Access permissions to live learning events and sessions
- Admins: can create and edit events and sessions by default
- Instructors, with permissions turned on: can create and edit events and sessions
- Managers with instructor permissions: can create and edit events and sessions
See:
- Users: create an instructor, and assign them to a course
- Managers: set permissions to manage groups
- Courses: course owners and module owners explained
Google Meet is available for both top level and sub-portals. You set up the integration in each portal and sub-portal separately.
Access to Google Meet is managed by your organization.
One-time setup: add the Google Meet integration to your personal profile
This process applies to everyone with permissions to create and edit sessions.
- From main navigation go to your personal profile.
- From My profile page select Integrations.
- Select Google Meet.
- In the Google login page that opens, select an email address to link to this integration and confirm the connection.
The following screenshot shows a sample My profile > Integrations with Google Meet highlighted.
In your user profile Google Meet appears under Active integrations.
After setting up the integration, you can:
- Refresh the integration - this step logs the integration in with your email address
- Disconnect the integration
Create a session using a Google Meet integration
See Live Learning: create and edit sessions > Create a future session with a webinar.
For online sessions: when you select a Webinar account, select a Google Meet integration displayed in the dropdown menu.
The following screenshot shows an online session’s details, with Webinar account displaying a Google Meet integration option.
See: