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Set up course certificates

Elizabeth Brown
  • Updated

Summary

Create your own certificates to assign to courses. Learners can download their certificates. Send learners their certificates by email.

This feature is available to all customers.

Setting up course certificates is a 2-step process:

  • Upload an image and edit the layout, using variables in the certificate editor
  • Assign the certificate to a course

You can create a single generic certificate to assign to every course, with basic data like learner name, course name and the date. Alternately you can tailor a different certificate for each course. LearnUpon stores the certificate image plus the variable layout under a certificate name, and you assign that named certificate to a course.

The variables use course data, plus your custom user data fields.

Within the certificate editor, the application saves changes automatically.

Prerequisite: a certificate image

LearnUpon recommends using a high-resolution image sized for regular printer paper, 3462 x 2401px @ 300dpi resolution, for certificate images. You can upload any image file format less than 5MB. PNG image files print the best results.

Note: Make sure your image uses the RGB color spaces. Other color spaces, like CMYK, cause errors in viewing and printing the variables.

Tip: Use the certificate template attached for testing purposes.

Create and edit a certificate image

  1. From main navigation go to Certificates.
  2. From the action menu, select Add New Certificate.
  3. For Title, enter a name for the certificate.
  4. Select Upload File > your certificate image > Open.
  5. Saveto confirm upload, and open the certificate editor.
  6. In the certificate editor, drag and drop variables from the list, like Firstname Lastname, Course Title, Course Length, and Completion Date to appear on the certificate.
  7. Optional: Adjust the font size of the variable in the drop down list if needed.  
  8. When you have all the variables in place select Preview to see the resulting certificate. LearnUpon assembles the certificate as a PDF, and provides a link to download it.

The following screenshot shows a font dropdown sample in the editor.

Adjustable_Font.png

You can move variables and download as many previews as you need to get the result you want. The certificate editor saves changes automatically.

The following screenshot shows a sample certificate in the editor.

screenshot_certificate_editor_example.png

Assign a certificate to a course

Tip: If you assign a certificate for successful completion of a course, and you set up a completion email for the course, LearnUpon sends the certificate with the completion email to your learners, as a PDF attachment.

  1. From main navigation, go to Courses > your course name.
  2. Select Certs & Credits. 
  3. In Certificate type in the first few letters of the certificate name to select it.
  4. For certificate options:
    • If certificate expires, enter a number for day(s) after being awarded
    • To re-enroll learner, enter a number for day(s) before certificate expires? and select Enabled
  5. Save to finish.

Certificates and licensed courses

When you license courses to a sub-portal, those courses include whatever certificate you have assigned to the course in the top-level portal.

Learners who take the course through the sub-portal receive the same certificate as those who take the course through the top-level portal.

You can't edit the certificate from either the top-level or the sub-portal, to change the certificate variables for the licensed course only.

Tip: for licensed courses, consider the certificate layout and variables, and plan the certificate  content and layout that suits all the portals where learners can access the courses.

See:

 

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